Hospitality Accounting Software

for Managing Hotels in the Cloud

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Hotel Data is easy to use, always online, and is the only accounting software every hotel needs.
Why Hotels Love Hotel Data

Self Serve

No waiting on anyone else, you can do it all yourself. Hiring a team of accountants is no longer needed.

User Friendly

The software has been created to provide the best user experience possible. It is incredibly easy to use.


Add unlimited users and upload unlimited files at no additional cost. Accessible anytime from anywhere.

How Hotels Use Hotel Data

Stop Overspending

Stay within budget. Identify overspending in real time. Prevent over scheduling employees. Save money.

Reduce Admin Time

Only takes 15-30 minutes per day for General Manager administrative tasks. Save time.

No More Paper

Upload all files to the cloud. Stop renting storage space. Stop wasting paper. Save money.

Improve Efficiencies

All Tools, File Uploads, and Reports everyone needs are in one place.
Save time.

Hotel Data Features

Accounting & Analytics

  • Accounts Payable
  • Accounts Receivable
  • Budget + Flex Budget
  • Invoices + Vendors
  • Daily Report
  • P&L + Flex P&L
  • Sales Pace Report
  • Check Printing

Files & Forms Management

  • New Hire Forms
  • Monthly Reports
  • Operations Forms
  • PMS Report
  • Sales Forms
  • Star Report
  • Weekly Reports

Financial Accountability

  • Bank Deposits
  • Cash Balance Report
  • Check Register
  • Credit Card Register

HR & Employee Management

  • Employees
  • Employee Schedule
  • Job Salaries
  • Payroll
What Hotel Data's Customers Are Saying
I have been in the business for over 25 years and have yet to see a program as efficient and as easy to use as I have seen with Hotel Data. Being a web based program makes it convenient to review how the hotel is performing wherever I am.
Paul Gleason - Director of Sales
Holiday Inn Southwest
We were able to replace Quick Books with a more robust software that instantly interacts with the Daily Report and P&L. Because of Hotel Data I can see balances for all accounts in real-time for past, present, AND future.
Vishal Patel - Financial Analyst
K&K Hotel Group
Hotel Data has made my life so much easier. It is user friendly and it keeps me on top of my P&L. Great program!
Twanda Thibodeaux - General Manager
Holiday Inn Express Kingwood
My General Managers like having employee records, invoice updates, scheduling programs, and virtually everything that an audit pack would contain uploaded onto the PMS cloud. Hotel Data reduces the call volumes from corporate office to our hotels allowing the General Managers to spend more time with Guests & Employees.
Aziz Bhaidani - CEO
Hotel Works Hospitality
Hotel Data is great!!! It's like a hotel in a box. On a daily basis I use the Aging Report tab, Daily Reports tab, PMS Report tab, Employee, and Invoices tab. I'm an iPad kind of girl so I love the design. It's VERY user friendly. I think the best part about Hotel Data is you can log on from anywhere. Just last week I left work a little early and my boss called about a particular invoice I was able to log in to Hotel Data and get his questions answered quickly just as if I was in the office. Thanks again great product.
Ashley Williams - Executive Assistant
Holiday Inn Southwest
I like to work fast and efficient and Hotel Data helps me do this. The employee scheduler is one of my favorite features because you can assign hours based on the occupancy and even email the completed schedule directly to employees. My goal is to become a General Manager at my property and I have heard that it can be a bit difficult to maintain a budget but, Hotel Data makes this daunting task so easy!
Lydia Thomas - Front Office Manager
Holiday Inn
Hotel Data Pricing

$ 399/month


Us (Hotel Data) Them (the other guys)
Monthly cost $399 $780
Setup fees FREE $6,100
First year of service $4,788 $15,469
Can start using the software Now After extensive training
Training cost FREE** $10,000
Cost for additional users FREE $$$
Cost for additional uploads FREE $$$
**FREE TRAINING: You may optionally at any time request "On Site Training":
One certified Hotel Data trainer will report to your hotel and offer on site training.
Hotel company is responsible for trainer's: airfare, lodging, and meals. No other costs are associated.
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