Hospitality Management Software.

Hotel Data = manage your hotel's accounting + employee data with extreme precision: saving you time and money.

Learn why our online software is the best solution for your hotel:


Daily Report: Instant MTD and YTD tracking combined with Budget and Variance metrics. Manage your revenue and adjustments, payments, groups inhouse, out of order rooms tracking, comp rooms tracking, and PMS Report verification. Automatically integrates with LIVE P&L and Budget Program.
A/P Program: Track amounts owed per vendor per period. Click a subtotal and easily see all invoices pertaining to that amount.
LIVE P&L Report: View your Hotel's GOP in the current month for the month. Click an expense total and easily see the actual invoice pertaining to that expense or expenses. Complete with real time variance for each P&L line item to train department managers how much money they have left.
Flex Budget Program: Budget Expenses "Flex" based upon forecasted revenues. Hotels are able to see new budgeted expenses per department to ensure proper flow through is met (% of GOP vs. Total Revenue).
HR File Storage: Upload all of your employees HR Files. Corporate has a copy, Hotel is able to print past performance records, etc.
Employee Scheduler Program: See hours available based upon forecasted revenues. Always stay within budget for your hourly associates. One click email technology allows all employees to receive their schedules via email (in addition to a professional printed schedule you can post in each department common area).
Chart of Accounts: Fully customizable per hotel property to manage categories and departments of Revenue, Expenses, Capital Expenditures, and Payroll. It is used for populating the data entry and reports for features such as Daily Report, P&L, and Budgets.
User Access: Fully customizable per user. Give full access to all features for users that need to provide administrative or data entry tasks. Give read only access to users who only need to see reports or files. Give specific access to some users to have full or read only access to some features, and no access to other features.
 Ease of Use   Cloud Storage   Web Based Software 
On Site Training offered!**
Built to be user friendly.
Fast support response.
Never lose hard copies again.
Upload invoices, reports, etc.
Unlimited Storage!
Access from any device
with an internet connection.
No install/maintenance required!
** You may optionally at any time request "On Site Training":
One certified Hotel Data trainer will report to your hotel and offer on site training. Hotel company is responsible for trainer's: airfare, lodging, and meals. No other costs are associated.


Paul Gleason : Director of Sales at Holiday Inn Southwest
I have been in the business for over 25 years and have yet to see a program as efficient and as easy to use as I have seen with Hotel Data. The ability to have access to all information on one site is an invaluable tool to look at the past and present and make decisions on future. Being a web based program makes it convenient to review how the hotel is performing at home or wherever I can access internet.
Vishal Patel : Financial Analyst at K&K Hotel Group
We were able to replace Quick Books with a more robust software that instantly interacts with the Daily Report and P&L. Because of Hotel Data I can see balances for all accounts in real-time for past, present, AND future.
Twanda Thibodeaux : General Manager at Holiday Inn Express Kingwood
Hotel Data has made my life so much easier. It is user friendly and it keeps me on top of my P&L. Great program!
Aziz Bhaidani : CEO at Hotel Works Hospitality
My General Managers like having employee records, invoie updates, scheduling programs, and virtually everything that an audit pack would contain uploaded onto the PMS cloud. Hotel Data reduces the call volumes from corporate office to our hotels allowing the General Managers to spend more time with Guests & Employees.
Ashley Williams : Executive Assistant at Holiday Inn Southwest
Hotel Data is great!!! It's like a hotel in a box. On a daily basis I use the Aging Report tab, Daily Reports tab, PMS Report tab, Employee, and Invoices tab. I'm an iPad kind of girl so I love the design. It's VERY user friendly. I think the best part about Hotel Data is you can log on from anywhere. Just last week I left work a little early and my boss called about a particular invoice I was able to log in to Hotel Data and get his questions answered quickly just as if I was in the office. Thanks again great product.
Lydia Thomas : Front Office Manager at Holiday Inn Southwest
I like to work fast and efficient and Hotel Data helps me do this. The department scheduler is one of my favorite features because you can assign hours based on the occupancy and even email the completed schedule directly to employees. My goal is to become a General Manager at my property and I have heard that it can be a bit difficult to maintain a budget but, Hotel Data makes this daunting task so easy!




Us (HotelData.com) Them (the other guys)
Monthly Cost $399.00 $780.76
Setup Fees None $6,100.00
First Year of Service $4,788.00 $15,469.12
Can start using the software Immediately Requires training first
Training Required None 1 week at home office
Costs more for more users No Yes

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